Monday, May 26, 2014

Microsoft Updates Organizing Tools Of Outlook

Celebrating “National Clean Out Your Inbox Week,” Microsoft has added some updates to the email de-cluttering and organizing tools in the Outlook program. In addition to improving and enhancing the Sweep-to-delete features, the service has also upgraded the option to search for and categorize the messages, together with many other improvements. Microsoft notes that the average user of the Outlook program gets more than 10,000 personal emails a year and that eighty percent of these email messages are commercial mails, like newsletters, updates, and promotions. This made the company make tools that allows users to more easily access the other 20 percent —personal email messages.

One of the much popular tools of Outlook is Sweep, which is used about 7.5 million times a week. This feature allows users to clean out their inboxes, making use of the bulk delete function. With the sweep upgrade, users will be able to see a simpler interface that will need only a few clicks. Another update makes it easy for the users to organize their email messages by category. Even though the email messages are filed away under categories, the users will still be able to find them with the search tool. The Search function has also been updated with more search criteria, a simpler interface, and filters.

Mike Schackwitz, who is the Outlook principal group program manager, wrote in one of his blog posts that, "We provide a set of default categories based on the most common types of e-mail, such as newsletters and social updates, but you can also easily create your own categories based on your inbox activity." "With your email organized the way you want it, you can use the updated Search tool to quickly find email regardless of the category or folder it's in. One of the most commonly-searched criteria is for people, so we now show your contact names and pictures together when you're looking for them," he added.

In addition to updating categories, Sweep and search, Microsoft has also added more keyboard shortcuts, improvements to video, smooth Web-to-mobile email synchronizing, and enhancements to video and chat capabilities on different platforms like Facebook, Skype, Twitter, Google and LinkedIn.

If you wish to know more on the Microsoft Outlook tools, you can contact the Outlook support team. You can also visit the Outlook help modules posted on the official Microsoft website to know more on the Microsoft Outlook tools.

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